Can an applicant apply to all LCCs and Tribal Cultural Councils at once?
No. An applicant may submit to only one LCC at a time. They are welcome to apply to multiple LCCs but will need to complete and submit a new application for each LCC.
Can my LCC accept paper applications in addition to online applications?
No. LCCs cannot accept paper applications. Applicants should contact their LCC if they are not able to use or access to the online grants management system.
Can an applicant now apply to all 329 LCCs at once?
No. An applicant may submit to only one LCC at a time. They are welcome to apply to multiple LCCs but will need to complete and submit a new application for each LCC.
How will LCCs access the applications that have been submitted online?
After the application deadline, online submissions to your LCC will be collected by the grants management system into a downloadable PDF. Members are also free to read the applications in the grants management system or to print out the panel book (if they prefer that to scrolling through a PDF). LCC administrative funds can be used to cover these print expenses.
Our local priorities require a letter from the venue or other additional support materials as part of the application process. How will we get these materials from the applicant?
Applicants must read the LCC’s priorities to determine if any additional support materials are required. If an LCC requires support materials, such as an artist resume, a flyer for the project, or a support letter, the applicant will be instructed to convert the document to a PDF and upload it as part of the online application. These materials will be collated with the application and included in the PDF panel book that the LCC can download.
Can we work with applicants once we see the panel book to ask questions and get additional information?
Yes, LCCs can decide if they would like to do any follow up to applicants after receiving their application. Follow up with applicants would need to take place prior to the LCC’s voting meeting. If an LCC chooses to reach out to an applicant, be sure to offer all applicants the same courtesy.
Now that the applications are online, will we be able to discuss them online or vote online too?
Yes. On March 28, 2025, Governor Healey signed into law a supplemental budget bill which, among other things, included an extension, until June 30, 2027, of the remote meeting provisions. The temporary provisions pertaining to the Open Meeting Law contain two primary provisions.
First, the new law allows public bodies to continue providing live “adequate, alternative means” of public access to the deliberations of the public body, instead of holding meetings in a public place that is open and physically accessible to the public. “Adequate, alternative means” may include, without limitation, providing public access through telephone, internet, or satellite enabled audio or video conferencing or any other technology that enables the public to clearly follow the proceedings of the public body in real time.
Second, the new law authorizes all members of a public body to continue participating in meetings remotely; the Open Meeting Law’s requirement that a quorum of the body and the chair be physically present at the meeting location remains suspended.
This means that your LCC does not need a quorum of members physically present to hold a decision meeting, however it does not eliminate the requirement for a quorum.
However, the public must still have access to the virtual meetings. As a result, do not hold any virtual meetings until you seek and receive permission and guidance from your city/town. The municipality will determine the process by which municipal boards and commissions can hold virtual meetings, and/or if they can hold them at all. All other aspects of Open Meeting Law are still in place such as the requirement to give notice, post an agenda, and keep minutes of the meeting.
Does our LCC need to send denial letters?
No, the system generates a denial notification automatically based on the denial reason you select in the grants management system.
Can we send our own denial letters instead of having them get sent by the grants management system?
The grants management system will automatically send denial letters. You can send an additional email or letter, but the automatic notification cannot be turned off for your LCC.
Will I be able to easily export applicant information into an Excel document that will help facilitate creating the approval letters?
Yes. Currently, you can export applicant name and address information into an Excel spreadsheet from the grants management system. Using this spreadsheet, the LCC can create a mail merge Word document to use for approval letters.
Will the reimbursement process be moving online as well?
No. The reimbursement process will stay the same as it has in the past and will not move online this year.
