Contracts
Program-by-Program Grant Contract & Final Report Requirements
This section is intended for individuals and organizations that have received a Mass Cultural Council grant. It provides answers to the most frequently asked questions and steps for administering an Mass Cultural Council grant.
Please contact the Contracts Officer
Artist Fellowships Close Open Reporting Requirements and Deadlines for Fiscal Year 2019
Check your payment status state’s web site .
To access payment information:
Individuals: Type in your VCUST Code and the last four digits of your social security number. The VCUST number can be found on the first page of your contract under Vendor Code. If this box does not contain a VCUST number you may contact the Contracts Officer to obtain it.
On a later screen you will be asked for the Mass Cultural Council’s three-letter state code, which is ART .
Cultural Districts Initiative Close Open Reporting Requirements and Deadlines for Fiscal Year 2019
Signed Contract with Attachments — Due February 1 , 2019
Final Report — Due July 19, 2019
Check your payment status state’s web site .
To access payment information:
Organizations: Type in your VCUST Code and the last 4 digits of your Tax Identification number. This number can be found on your contract under Vendor Code. If this box does not contain a VCUST number you may contact the Contracts Officer to obtain it.
On a later screen you will be asked for the Mass Cultural Council’s three-letter state code, which is ART .
Cultural Investment Portfolio - Portfolio Grantees Close Open Annual Reporting Requirements and Deadlines for FY19
Organizations receiving an FY19 Cultural Investment Portfolio grant , including Cultural Affiliates grantees:
For full disbursement of the FY19 Cultural Investment Portfolio grant, grantees must continue to meet all eligibility requirements and additional terms stated in Attachment B of the grant contract package.
Questions about administration of a FY19 Cultural Investment Portfolio grant should be directed to the following CIP Staff:
Sara S. Glidden , Program ManagerGateway and Project grantees
Michael W. Ibrahim , Program ManagerSmall to Mid-Sized CIP Organizations
Kalyn C. King , Program OfficerMid-Sized to Large CIP Organizations
FY19 Grant Timeline
REGULAR PROCESSING
Grants announced
September, 2018
Award packages mailed to grantee
Mid-September 2018
Contracts returned to Mass Cultural Council
By February 1, 2019*
First 80% of FY19 grant disbursed
4-6 weeks after receipt of completed contract package
FY19 Reporting Requirements Due
Portfolio grantees: Month Deadline based on organization’s Fiscal Year
Deadline for all reports: May 31, 2019, 11:59 PM EDT
Final 20% of FY19 grant disbursed
June 2019, upon completion of all FY19 Reporting Requirements
ORGANIZATIONS WITH CONTRACT HOLDS
*The reason for a contract hold must be resolved, and the grant contract package returned to the Mass Cultural Council by February 1, 2019 or the grantee’s FY19 grant will be canceled.
If the FY19 grant is canceled, the organization will be considered a “suspended” grantee, which will add additional requirements for any reinstatement of funding in the Cultural Investment Portfolio in FY20.
To check the status of your contract and grant payments, log into the CIP Management Tool and view “Contracts” tab. Contact CIP staff for log-in and password credentials if you do not have this information
FY19 Reporting Requirements
For ALL Cultural Investment Portfolio grantees in FY19: Due May 31, 2019
“CIP: Cultural Investment Portfolio Grantees, FY20” CIP Funder Report generated through Data Arts’ Cultural Data Platform.
Organizations that do not meet the annual CIP DataArts Requirement by Friday, May 31, 2019 (11:59pm ET) , will have their FY20 grant amount cut by 10 percent.
Organizations that still do not meet the annual CIP DataArts Requirement by Friday, June 7, 2019 (11:59pm ET) , will have their FY19 grant amount cut an additional 15 percent, to a total of 25 percent cut.
If an organization remains non-compliant with the annual CIP DataArts Requirement after Friday, June 14, 2019 (11:59pm EST) , the organization will be suspended from the FY20 pool and not be eligible for an FY20 Cultural Investment Portfolio grant.
Use the CIP Management Tool to complete the following by June 1, 2019 :
CIP Annual Report
Acknowledge the Mass Cultural Council’s support, as per the Credit & Publicity Agreement
Conduct and report on two advocacy activities
For SOME Portfolio grantees in FY19 (refer to Attachment A of your grant contract package):
Site Visit Requirement
The Cultural Investment Portfolio team is currently evaluating the required Site Visit protocol to explore options for technical assistance. Because of this year-long evaluation, we are pausing the Site Visit Requirement for FY19. If your organization was due for a Site Visit in FY19, your CIP staff contact will be in touch to offer an optional Visit. If you choose to have this optional Visit in FY19, it will count towards your Site Visit requirement when it returns, in some form, in FY20. Likewise, if you choose not to have a Visit in FY19, your required Site Visit will return in FY20.
Please note: For FY19 CIP grants greater than $45,000, the final 20% will be disbursed in June 2019, upon completion of all FY19 Reporting Requirements. Failure to complete Reporting Requirements by May 31, 2019 will result in penalties applied to your FY20 CIP grant. Please see Attachment B of your contract package for additional details.
Contract Requirements .Contracts Officer
You can check your payment status by logging into the CIP Management Tool
Cultural Investment Portfolio - Gateway Grantees Close Open Organizations that received an FY19 Cultural Investment Gateway grants :
For full disbursement of the FY19 Cultural Investment Portfolio grant, grantees must continue to meet all eligibility requirements and additional terms stated in Attachment B of the grant contract package.
Questions about administration of a FY19 Cultural Investment Portfolio grant should be directed to the following CIP Staff:
Sara S. Glidden , Program ManagerGateway and Project grantees
Michael W. Ibrahim , Program ManagerSmall to Mid-Sized CIP Organizations Cultural Affiliates: Cultural programs under a college, university, and/or secondary school
Kalyn C. King , Program OfficerMid-Sized to Large CIP Organizations
FY19 Grant Timeline
REGULAR PROCESSING
Grants announced
September, 2018
Award packages mailed to grantee
Mid-September 2018
Contracts returned to Mass Cultural Council
By February 1, 2019*
First 80% of FY19 grant disbursed
4-6 weeks after receipt of completed contract package
FY19 Reporting Requirements Due
Gateway grantees: May 31, 2019Deadline for all reports: May 31, 2019, 11:59 PM EDT
Final 20% of FY19 grant disbursed
June 2019, upon completion of all FY19 Reporting Requirements
ORGANIZATIONS WITH CONTRACT HOLDS
*The reason for a contract hold must be resolved, and the grant contract package returned to the Mass Cultural Council by February 1, 2019 or the grantee’s FY19 grant will be canceled.
If the FY19 grant is canceled, the organization will be considered a “suspended” grantee, which will add additional requirements for any reinstatement of funding in the Cultural Investment Portfolio’s FY20.
To check the status of your contract and grant payments, log into the CIP Management Tool and view “Contracts” tab. Contact CIP staff for log-in and password credentials if you do not have this information
FY19 Reporting Requirements
For ALL Gateway grantees in FY19: Due May 31, 2019
Gateway grantees must generate their Funder Report to “Gateway Grantees Final Report for FY19” through Data Arts’ Cultural Data Platform..
Organizations that do not meet the annual CIP DataArts Requirement by Friday, May 31, 2019 (11:59pm ET) , will have their FY20 grant amount cut by 10 percent.
Organizations that still do not meet the annual CIP DataArts Requirement by Friday, June 7, 2019 (11:59pm ET) , will have their FY19 grant amount cut an additional 15 percent, to a total of 25 percent cut.
If an organization remains non-compliant with the annual CIP DataArts Requirement after Friday, June 14, 2019 (11:59pm EST) , the organization will be suspended from the FY20 pool and not be eligible for an FY20 Cultural Investment Portfolio grant.
Use the CIP Management Tool to complete the following by June 1, 2019 :
The CIP Annual Report is a short narrative ‘check-in’ that asks about major changes to your mission, board, staff, and programming. For many grantees, this could take as little as a few minutes to complete. For others, this provides an opportunity to request needed support and assistance. The CIP Annual Report is due May 31, 2019.
Contract Requirements .Contracts Officer
You can check your payment status by logging into the CIP Management Tool
Festivals Program Close Open Reporting Requirements and Deadlines for Fiscal Year 2019
Signed Contract with Attachments — Due May 20, 2019 for festival grants awarded for the March 1, 2019 – August 31, 2019 grant cycle.
Final Report — Due 30 days after the end of the festival and no later than September 30, 2019 (11:59PM ET). (Log-in with the username/password you used when completing the online application.)
Check your payment status state’s web site .
To access payment information:
Individuals: Type in your VCUST Code and the last four digits of your social security number. The VCUST number can be found on the first page of your contract under Vendor Code. If this box does not contain a VCUST number you may contact the Contracts Officer to obtain it.Organizations: Type in your VCUST Code and the last 4 digits of your Tax Identification number. This number can be found on your contract under Vendor Code. If this box does not contain a VCUST number you may contact the Contracts Officer to obtain it.
On a later screen you will be asked for the Mass Cultural Council’s three-letter state code, which is ART .
SerHacer Close Open Reporting Requirements and Deadlines for Fiscal Year 2019
Signed Contract with Attachments — Due February 1, 2019
Final Report — Due 30 days after end of the project and no later than July 15, 2019.
Check your payment status state’s web site .
To access payment information:
Organizations: Type in your VCUST Code and the last 4 digits of your Tax Identification number. This number can be found on your contract under Vendor Code. If this box does not contain a VCUST number you may contact the Contracts Officer to obtain it.
On a later screen you will be asked for the Mass Cultural Council’s three-letter state code, which is ART .
STARS Residencies Close Open Reporting Requirements and Deadlines for Fiscal Year 2019
Signed Contract with Attachments — Due by February 1, 2019
Final Report — Due 30 days after residency ends or no later than July 15, 2019, whichever is first. (Log-in with the username/password combo you used for your FY19 STARS application. The site can send you a reminder if you need one.)
Check your payment status state’s web site .
To access payment information:
Organizations: Type in your VCUST Code and the last 4 digits of your Tax Identification number. This number can be found on your contract under Vendor Code. If this box does not contain a VCUST number you may contact the Contracts Officer to obtain it.
On a later screen you will be asked for the Mass Cultural Council’s three-letter state code, which is ART .
YouthReach Close Open Reporting Requirements and Deadlines for Fiscal Year 2019
Signed Contract with Attachments — Due February 1, 2019
Final Report — Due 30 days after end of the project and no later than July 15, 2019.
Check your payment status state’s web site .
To access payment information:
Organizations: Type in your VCUST Code and the last 4 digits of your Tax Identification number. This number can be found on your contract under Vendor Code. If this box does not contain a VCUST number you may contact the Contracts Officer to obtain it.
On a later screen you will be asked for the Mass Cultural Council’s three-letter state code, which is ART .
