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1) What personally identifiable information, if any, is collected from You through Your use of this site and how this is done;
2) How Your information will be used;
3) With whom the information may be shared or disseminated, and under what circumstances this can occur;
4) The type of security measures that are in place, if any, to protect against the loss, misuse, alteration, or unintentional destruction of Your information;
5) How You can access and correct any inaccuracies in the information collected about You, when appropriate; and
6) Who to contact if You have any questions regarding this Policy and use of Your information.
General Privacy Considerations
We take Your privacy concerns seriously. As a general matter, the MCC takes reasonable precautions and makes reasonable efforts to protect Your privacy, when appropriate, depending upon the nature of the information to be protected. We cannot, however, guarantee absolute privacy. As the MCC is a publicly-funded state agency, information provided by You to the MCC through use of this site may be made available to members of the public pursuant to laws such as the Massachusetts Public Records Law, M.G.L. Chapter 66, Section 10 as described herein. For reasons described in detail below, this particular site does not take any security measures regarding Your use of the site and the information collected by Us.
Also, this Policy only applies to this site and to those sites directly associated with Us which have explicitly incorporated Our Policy. Other non-associated sites may have different privacy policies in effect. Please consult the appropriate policy when using other sites if You have any questions or concerns. This Policy does not apply to any other information collection and/or dissemination practices that We may utilize outside of this site. Also, to the extent that Our site contains any content which conflicts with the terms of this Policy, this Policy shall control.
What Information We Collect and How We Do It.
Information can generally be collected in two ways: (1) Information that is knowingly and voluntarily input into Our system directly by You in response to particular prompts or fields; and (2) information that is collected automatically. Mere use and viewing of this site does not require You to input any “personally identifiable information” in response to particular prompts or fields. However, if You decide to use certain functions on this or other sites, You may be required to input certain “personally identifiable information” at various times. In addition, as described below, this site automatically collects some information when You use it.
We use the term “personally identifiable information” to mean any type of information which could be utilized to identify or be readily associated with You, the user of this site. Examples of personally identifiable information include, but are not limited to, Your name, address, telephone number, and e-mail address, or any combination thereof. For example, if You decide to submit an electronic grant application to Us through the site, You will be required to disclose specific information about Yourself and/or Your organization to Us and to Our vendor in order for Us to process Your application. This would be a voluntary disclosure by You of personally identifiable information. Pursuant to the Fair Information Practices Act, Chapter 66A, Section 2(l). We do not collect or maintain more personally identifiable information than is reasonably necessary for the performance of the MCC’s statutory functions or for the operation of this site. Further protection may also be found in Executive Order Number 412. In addition, if You provide Us with personally identifiable information, We may match and/or aggregate this with other information and data about You that We already have in Our possession.
The transmission of an e-mail voluntarily initiated by You to Us can also transmit personally identifiable information about You. Your e-mail address can be considered personally identifiable in some instances (i.e., “JohnADoe@Yahoo.com”). Moreover, if You include Your name, telephone number, and other information in the body of the e-mail, this information is personally identifiable. You should not send personally identifiable information through this web site via unencrypted e-mail, particularly information that You deem to be sensitive or confidential. Also, this information could be disclosed in certain circumstances.
The automatic collection of information refers to information collected from You that does not require You to intentionally provide information in response to particular prompts or fields. For example, a site may use “cookies.” A cookie is a small text file automatically placed on Your computer’s web browser that is used to recognize users who have previously visited the site. In general, these cookies are either persistent and may reside on Your computer for several months after You last accessed the site (or until You delete or otherwise dispose of them) or on a temporary basis. Presently, the only cookies used at this site are “session cookies” for Our online grant application process.
Additionally, We automatically collect Your “internet protocol” (“IP”) address. An IP address is a unique series of numbers that identifies each computer connected to the internet. An IP address can be used to provide information such as the date and time of a user’s visit, the availability of certain requested files, the popularity of various site functions, and the amount of information transmitted to each user from a site. Presently, We use Your IP address to address the frequency of Your visits to this site and to determine the frequency with which certain pages and functions of the site are accessed. This will allow Us to improve the site’s functionality. As a particular computer is identified, rather than identifying a particular user, no personally identifiable information is disclosed. We will not routinely attempt to match Your particular IP address to any personally identifiable information that You may provide to Us on Your own, except in certain situations. For example, in instances where We, in Our sole discretion, suspect or determine that the site is being used for any unacceptable, inappropriate, or illegal purposes, information relating to Your use of this site may be disclosed to other parties as We deem appropriate. Such information may also be disclosed pursuant to any authorized law enforcement investigation, regardless of whether it was initiated by Us or by another party, or through other authorized legal process or procedure.
How We Use Your Information
As stated earlier, pursuant to the Fair Information Practices Act, M.G.L. Chapter 66A, Section 2(l) and Executive Order Number 412, We do not collect or maintain more personally identifiable information than is reasonably necessary for the performance of the MCC’s statutory functions and/or for the operation of this site. All of the information collected at this site may be stored in Our database for an indefinite period of time. We may supplement, aggregate, or combine the information collected at this site with information from Our own database and from other MCC sources to produce reports for the legislature consistent with Our statutory mandate and to fulfill any requests made pursuant to the Massachusetts Public Records Law, M.G.L. Chapter 66. We may also do so in some instances when providing information to certain third party service providers or vendors, as set forth below.
Dissemination of Your Personally Identifiable Information
As noted above, We do not collect any personally identifiable information from You on this site except what You voluntarily provide to Us. We do not sell or license any personally identifiable or other information We collect from You when using this site to any party. However, once personally identifiable information is collected through Your use of this site, its dissemination becomes subject to certain laws and policies, including, but not limited to, the Massachusetts Public Records Law, M.G.L. Chapter 66; the Fair Information Practices Act, M.G.L. Chapter 66A; and Executive Order Number 412. Consequently, any of Your personally identifiable information that You submit to Us could be disseminated to the public in response to a public records request. We also have certain disclosure obligations to the federal government due to Our involvement with the National Endowment for the Arts. In addition, any of the information that is submitted by or collected from You can be disclosed to employees or officials of, or those under contract to, the Commonwealth of Massachusetts who have a “need to know” such information for purposes of fulfilling their job responsibilities, legal obligations, or for rendering assistance to You. In some instances, We may provide the information submitted by You via e-mail to the person or company that is the subject of Your inquiry or to a government agency responsible for the matters referred to in Your communication.
Furthermore, We may disseminate Your information to the New England Foundation for the Arts (“NEFA”), a private non-profit entity with which We are directly associated, in order to assist NEFA’s research on the organizations and individuals that comprise the creative economy in New England. Moreover, as set forth below, Our third party service providers and vendors may disseminate Your information in accordance with their own privacy policies or information practices.
This is NOT a secure site and We have not employed any security measures to protect data. We have not implemented any security protocols regarding the access, use, encryption, disclosure, or authentication of any information that is available on this site or that You make available to Us.
Accessing and Correcting Your Information
If You provide personally identifiable information to Us through Our online grant application process, We will provide access to You to correct any information that You deem to be inaccurate, incomplete, or out-of-date until the deadline date for that application, or until You electronically submit Your application to Us. If You send e-mail to Us, We may provide access to Your e-mail under certain circumstances. In general, the Massachusetts Public Records Law, M.G.L. Chapter 66 and the Fair Information Practices Act, M.G.L. Chapter 66A, provides certain rights to You when You want to obtain Your information in Our records.
We do not actively market, target, or direct Our efforts to, or knowingly collect personally identifiable information from, children under the age of thirteen (13) years.
Third Party Service Providers and Vendors
MCC contracts with third party service providers and vendors to assist Us in hosting this site and managing certain functions of its operation and functionality in order to enhance Your use of Our site. These third party service providers include: (1) Media Temple, to host Our site; (2) WESTAF and SmartSimple, to assist Our online grant application process; and (3) MailChimp, to manage Our e-mail services. Please contact Us directly if You would like to know whether We presently utilize the services of any other service provider or vendor not listed here. We reserve the right to add or change service providers or vendors at any time in Our sole discretion.
Some of Our providers such as MailChimp, may have required You to provide personally identifiable information in order to receive e-mail from Us. In addition, MailChimp may have been provided with Your personally identifiable information from Us when You enrolled to receive e-mails from the MCC. Please note that while You may opt-out of receiving Our e-mails or discontinue using Our service altogether, MailChimp and other vendors may still continue to retain Your personally identifiable information.
If You have any questions about Media Temple’s, WESTAF’s, or MailChimp’s privacy or other business practices, please review their privacy policies at mediatemple.net/, www.westaf.org, and www.mailchimp.com or contact each of the companies directly. Please note that by visiting these sites, a persistent or temporary cookie or other tracking application may be placed on Your web browser which could be used to analyze Your usage of that particular site.
We have the right, at any time and without notice, to modify the terms of this Policy. Any revisions made to this Policy will take effect immediately upon its posting to Our site. Any information collected under the current Policy will remain subject to those terms and conditions. Your access to or use of the site after the date such amended Policy is posted or added shall be deemed to constitute Your acceptance of the amended Policy. No modification made by You shall be binding upon Us unless it is made in writing and signed by Us.
Links to Other Web Sites
This site may contain hypertext link to other websites. We are not responsible or liable for the content, transmissions, or privacy practices of such sites. Any questions that You may have regarding another site’s content, transmissions, or privacy practices must be directed to the appropriate party at that site. If the link is provided by a user or other third party in those areas of Our site where outside content can be posted, You may also direct Your questions to the party that provided the link, if possible.