Cultural Facilities Fund

Capital Grants

Grants to support the acquisition, design, repair, rehabilitation, renovation, expansion, or construction of nonprofit cultural facilities.

The Cultural Facilities Fund application is currently closed. Please note that the program guidelines and dates listed on this page are from the previous grant round (FY25).

We hope to announce an FY26 round of funding with updated guidelines this fall. Please check back in October for more information, or join our email list.

Además, usted también puede solicitar la traducción de los materiales de la aplicación y que estos se le sean enviados digitalmente. Este proceso tardará de 5 a 10 días hábiles.

Mass Cultural Council is happy to offer alternative formats, auxiliary aids, translation, interpretation, and other services necessary so that any individual can participate in Mass Cultural Council’s programs and services. Contact staff for help. To facilitate your request in a timely manner, please contact us at least two weeks before any Mass Cultural Council event or grant deadline.

How To Apply

Capital Grants Guidelines

Goals of the Capital Grants Program

The Capital Grants program provides matching grants to assist with the acquisition, final-stage design, construction, repair, renovation, rehabilitation, or other capital improvements or deferred maintenance of cultural facilities in Massachusetts. The goal of this program is to promote the development of cultural facilities that are thoughtfully planned and developed, contribute to the cultural and economic lives of their communities, and are supported by matching contributions from the private sector. We aim for a wide and equitable distribution of funds.

Types of Projects Funded

The Capital Grant program offers grants for:

• Site or facility acquisition.
• Repair, rehabilitation, or renovation of existing facilities.
• New construction or expansion of existing facilities.
• Final-stage design of new facilities.
• Purchase of major equipment or integrated systems. This may include HVAC systems, sound and light systems, rigging or similar equipment, provided that these are fully integrated elements of a building, structure or site and are fixed in place.

Grants in this program may not be used for:

• Mobile goods or equipment, including moveable seating, computers, office equipment, and non-fixed display cases.
• Capital campaign costs or endowment campaigns.
• Regular operating activities of an organization.
• Ongoing staff positions.
• Fundraising or marketing activities.
• Mortgage or loan payments.
• Legal fees.
• Insurance payments.
• Any other costs that are not related to the approved Eligible Project.

All organizations that receive grants under this program must certify as part of the Grant Agreement that the project for which the grant is being made complies with, or will comply with upon completion of the project, the terms of the Americans with Disabilities Act.

Review Criteria – Capital Grants

Threshold Criteria – Community Impact (Statutory)
As outlined in previous sections, the Cultural Facilities Fund statute establishes five threshold review criteria for all grants. All projects must provide evidence that they meet these statutory criteria to be considered for a Cultural Facilities Fund Grant.

• The project is an “eligible project”
• There must be a demonstrated community need for the project*.
• The project must be able to demonstrate that it will benefit tourism in the local area**.
• There must be a demonstrated financial need for a grant.
• The project must be able to demonstrate local support*.

* “Community need” and “local support” may be addressed in terms of your cultural organization and/or programming.
**Tourism is defined as: “a person traveling 50 miles or more one way to a destination or who stays overnight”.

Financial Capacity
Evidence that the proposed facilities project:

• Demonstrates financial capacity to begin the project within 12 months from the application deadline.
• Demonstrates an ability to successfully fund depreciation and capital maintenance.
• Thoroughly analyzes the impact the capital project will have on the organization’s future finances if expanding square footage or programming.

Project Planning
Evidence that the proposed facilities project:

• Is in the context of an overall capital needs assessment, maintenance plan, and/or replacement schedule.
• Is justified by evidence of community/market demand (for projects that expand programming or square footage).
• If expanding, addresses the impact the capital project will have on the organization’s future operations.

Implementation
Evidence that the proposed facilities project:

• Includes a project budget that identifies all sources of funding, and articulates whether they are committed, pending, and/or projected.
• Includes a project budget where the project costs are informed by professional third-party bids.
• Evidence that a project can begin within 12 months of the grant approval date.
• Has identified and/or hired the project’s key contracted personnel and demonstrated they have the capacity to implement the project.

Application Instructions

A complete application constitutes the submission of the online application, including supplementary materials by the final deadline of December 19, 2024 at 11:59pm (ET).

All applicants should submit their applications through the online system. To create a profile in the system you must have an email address, which will be your username.

If you have previously applied for a Mass Cultural Council grant using your email address, you may have a profile in the system already. Here’s how you can check to see if you already have a user profile:

• Go to the online system and click “Forgot Password”.
• Once you submit your email address, you will receive an email with a temporary password and a link to the site.
• Copy the password to use on the login page, you will then be prompted to create a new password.
• If you do not receive an email, you do not have an account and you should create one (see below), or you can contact the grants help desk for assistance.

If you have not applied to Mass Cultural Council before and/or do not already have a user profile, complete a registration in the grants management system.

• Go to the online system and click “Register”.
• On the next page select “Organization” to register your organization.
• Your organization may already have a record in the system. Use the Organization name field to find and select your school or organization, then provide your contact information.
• If your school or organization’s name is not listed, click the link at the top of the page to register your school or organization manually. There you will also provide your own contact information as well.
• After completing the registration, you should receive an email to activate your account. The account must be activated within 24 hours. After clicking the activation link, you will be prompted to create a new 8-digit password.

I. Eligibility Quiz

Cultural Facilities Fund applications no longer have an Intent to Apply process. The first step to beginning an application is taking the Eligibility Quiz. This will help ensure your organization is eligible to apply to this program.

If your organization is eligible, the next page will bring you to the full application. You do not need approval from Mass Cultural Council to continue with the application. Mass Cultural Council staff will contact you if any eligibility issues are identified.

If you don’t meet the criteria in the Eligibility Quiz, the grants management system will notify you that this program isn’t a good fit.

II. Application

1. Complete the online application, including any updates or changes to the organization information in your user profile.
2. Click the “Submit” button by the deadline, 11:59pm (ET) on December 19, 2024. You will receive an email confirming the submission. If you don’t receive the automated email receipt, go back to ensure the application has been submitted successfully. Be sure to save the PDF summary of your application for your records.

III. Supplementary Materials

1. Project Budget: Please list both the “sources” and “uses” of funds in the project budget. In the “source” column indicate whether the funds are: “committed”, “pledged”, or “projected”. In the “use” column indicate whether the costs are based on: a “contractor bid”, “architect estimate”, or “in-house estimate”. In addition, please indicate your most critical needs and less critical needs.
2. Timeline for your project: Be sure to include the scope-of-work accompanied by dates.
3. Financial Information:

Nonprofit Organizations:

• • Audit or draft audit statement for the most recent fiscal year. (If your organization’s annual budget is less than $500,000 and no audited financials are required, please provide 990s or an accountant’s review statement)
  • Year-to-date Income Statements and Balance Sheets since your last audit, accountant’s review, or 990.

Municipalities:

• • Most recent fiscal year of operating budgets for the subject facility. Municipal financial audited statements are not required.

Colleges and Universities:

• • Audited financial statements for the most recent fiscal year.
  • Operating financials for the subject facility.

4. Copy of the lease, deed, or ground lease for your facility.
5. Business plan & strategic plan materials (required for acquisition, expansion of an existing building and/or programs, and new construction).
6. Board List (and board member affiliations if available).
7. Images of the overall site as well as specific areas of work.

Optional Supplementary Materials:

At the end of the application, there will be an optional upload button. Feel free to submit any additional materials you would like to share with the review panel regarding your project and its readiness to proceed, i.e. planning, design, feasibility documents and/or construction estimates or bids.

Proceed to the Online Application