Contracts

Grant Contract Package Components & Process

This information is intended for individuals and organizations that have received a Mass Cultural Council grant.

Please review the Frequently Asked Questions regarding the Mass Cultural Council grant contracting process.

As you prepare to manage your grant, please remember that federal awards have a few additional requirements. If your organization’s grant includes federal funds, be sure to review the National Endowment for the Arts’ Subrecipient Frequently Asked Questions.

Individuals/Sole Proprietors/Single Member Limited Liability Companies (LLCs) CloseOpen

Your contract package consists of the following components:

W-9 and Electronic Funds Transfer (EFT) Form — a DocuSign document
Contractor Authorized Signatory Listing (CASL) Form — a form to be downloaded, printed, notarized, and then snail mailed back to Mass Cultural Council
Standard Contract Form — a DocuSign document

Instructions for completing your contract package:

You will receive one DocuSign form from the Massachusetts Office of the Comptroller: W-9 and Electronic Funds Transfer (EFT) Form.
- Whether this is your first time providing this information or you have previously submitted these forms, you are now required to submit the W-9 and Electronic Funds Transfer (EFT) forms again.
- You must include an uploaded image of a voided check OR a Direct Deposit Confirmation Letter from your bank containing your name, address, account, and routing number.
- Learn more: Using DocuSign for Combined W-9/EFT Form (PDF) and DocuSign FAQ.

Complete the Individual Contractor Authorized Signatory (CASL) Form
- Download and print the CASL Form (PDF).
- Write your application ID on the top right corner of the form (i.e. FY24-FE-PRJ-12345, or FY24-AG-GCI-67890)
- Take the form to a Notary Public, complete it there.
- Snail mail a signed, original of the form to:

Mass Cultural Council
c/o Fiscal Team
10 Saint James, Ave, 3rd Fl.
Boston, MA 02116

Mass Cultural Council will review all submitted forms carefully and contact you if clarification or adjustments are needed. An email confirmation will follow, indicating your state forms are complete and your standard contract is ready to sign.
You will receive one DocuSign form from Mass Cultural Council’s DocuSign account containing the Standard Contract Form and attachments.
Once Mass Cultural Council signs the Standard Contract Form, you will receive an email from the grants management system letting you know it has been executed. A PDF copy of the executed contract will be available in the grants management system to download for your records. The Contract Authorized Signatory will also receive a copy from DocuSign.

To check if your payment has been processed:
Log in to the grants management system. Scroll to the “Application” section of your homepage and click on “Payments”.

If you need more detailed information about your payment, payment schedule information and payment history is available through the state’s web site. To access payment information, you’ll need to enter a vendor code, along with the last four digits of your social security number (for individuals) or tax identification number (for organizations):

Your vendor code is a state-assigned number. It can be found on page one of your contract under the heading “Vendor Code.” If this number is missing or incorrect, or you need additional help, please contact the Contracts Office. Please note that if you are a first-time grant recipient, this number has not been assigned yet.

On a later screen you will be asked for Mass Cultural Council’s three-letter state code, which is “ART”.

Organizations CloseOpen

Your contract package consists of the following components:

W-9 and Electronic Funds Transfer (EFT) Form — a DocuSign document
Contractor Authorized Signatory Listing (CASL) Form — a DocuSign document
Standard Contract Form — a DocuSign document

Instructions for completing your contract package:

The Contract Authorized Signatory will receive two DocuSign forms from the Massachusetts Office of the Comptroller:
- Form #1 Contractor Authorized Signatory Listing (CASL) Form: Even if your organization has provided this in the past, you must now provide this information again.
- Form #2 W-9 and Electronic Funds Transfer (EFT) Form: Whether this is your first time providing this information or you have previously submitted these forms, you are now required to submit the W-9 and EFT forms again.
  - You must include an uploaded image of a voided check OR a Direct Deposit Confirmation Letter from your bank containing your name, address, account, and routing number.
  - Please note that PO Box addresses are not acceptable on the W-9 Form.
  - Learn more: Using DocuSign for Combined W-9/EFT Form (PDF) and DocuSign FAQ.

The Contract Authorized Officer will receive one DocuSign email containing the Contractor Authorized Signatory Listing (CASL) Form after the Contract Authorized Signatory signs the CASL. This is a newly instituted requirement of the state.
Mass Cultural Council will review all submitted forms carefully and contact you if clarification or adjustments are needed. An email confirmation will follow, indicating your state forms are complete and your standard contract is ready to sign.
The Contract Authorized Signatory can expect one DocuSign form from Mass Cultural Council’s DocuSign account containing the Standard Contract Form and attachments.
Once Mass Cultural Council signs the Standard Contract Form, you will receive an email from the grants management system letting you know it has been executed. A PDF copy of the executed contract will be available in the grants management system to download for your records. The Contract Authorized Signatory will also receive a copy from DocuSign.

To check if your payment has been processed:
Log in to the grants management system. Scroll to the “Application” section of your homepage and click on “Payments”.

Your vendor code is a state-assigned number. It can be found on page one of your contract under the heading “Vendor Code.” If this number is missing or incorrect, or you need additional help, please contact the Contracts Officer. Please note that if you are a first-time grant recipient, this number has not been assigned yet.

On a later screen you will be asked for Mass Cultural Council’s three-letter state code, which is “ART”.

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